Gold Country Youth
Soccer League
Annual General Meeting
Meeting Called to Order by
Roll Call:
Credentials: 100+ teams, 9 coaches and 3 assistant coaches
with voting privileges present.
Guests: Ananda Breitter.
Acceptance of 2004 AGM Minutes:
Introduction of Board Members:
Reports:
President: Sophia
thanked all in attendance for their volunteer work this year. The continued
operation of this youth soccer program relies on volunteer participation and
that continues to be the specific need of this league. We have reached maximum
capacity with fields and coaches. We packed as many kids on to teams as we
could, but in order to grow we need more fields and volunteers. This continues
to be our main limitation.
Treasurer: The yearly financials were presented.
Secretary: The teams came together this year a little better
due to some changes to our registration process. We still desperately need
volunteer help in the office and in the field. An enormous amount of time is
still expected of too few people in this league to keep things running and we
are all volunteers.
Registrar: We had about 1500 kids/110 teams, mostly 8-12
year olds. Registration was down because we finished in July not August, adding
only those need to fill existing teams. This barely impacted us as our league
was filled to capacity with limited coaches and fields. We currently have no
room for expansion.
Webmaster: The website has been regularly updated. Parents,
coaches and referees have been using it extensively. Thomas has been adding
videos and pictures from the games sent in by parents. He is looking at
improving our site by expanding our links and advertising revenues. Our online
registration is in line with CYSA and District VI and cannot be modified much
beyond their standards but has been working better for our parents each year.
We would like to get parent email addresses so we can send important notices
that way.
Coaches: We held 2 F clinics and all but a few coaches are
licensed. Next year we plan to add the E course to promote coaches growth. 80%
of our coaches are returning and let us know very early, usually by February,
through emails or phone calls. The rest must be found somehow. We also pick up
many coaches at registration. Although we check the coach’s list with the
Meagan’s Law list, we still aren’t requiring yearly fingerprinting as this is
still in discussion at the district level. We do not post recreation coaches
phone numbers on the web as was requested as this infringes on their privacy,
but we may want to create a list of coaches numbers for coaches to be
distributed only to them. A midseason coaches meeting would be
Fields: We spent about $2500.00 for fields lining and
maintenance this year. We need a surveyor to initially set the fields up so
they are square. GCYSL uses 14 fields, some charge some don’t. Some require
reservations. The toilets have increased in price to $90.00 per month. We use
60 cases of paint on fields each year. We may be sharing fields more this year
with other sports organizations.
Referees: We held 2 referee certification classes. 24 passed
the first session and 19 passed the second session. Kids are still struggling
with the questions. We had 140 names to call for referees but only 63 were
active referees this year. Of these, 12 were 16 years of age or older. We ended
up with 68-70 games per weekend and only about 40 referees to fill the jobs. We
desperately need more adult referees. We pay any parent or coach who has to
referee a game due to our referee shortage. GCYSL has considered teaching a
parent/coach mini ref class but too few people volunteer as it is. We also need
to provide more positive feedback to our referees to encourage them to stay.
Metro: GCU had 12 metro teams and 1 competitive team. Most
are enrolled in the District VI Cup Tournament. The August Ore Cart Classic had
Boys U12s and Girls U12-U19. We always need help with running the tournament
and require lots of volunteers. GCU remains self-sufficient with parents and
teams shouldering the burdens of traveling teams expenses.
Girls League: Our combining with the Auburn Youth Soccer
Club has been keeping the girls rec league alive. We have had U10-U14 teams and
hope to again next year. Parents prefer not to travel at this level of play,
but serious players are keeping it going.
New Business: Volunteers are needed in every area of the
league. A discussion of how to recruit and manage volunteers led to suggestions
regarding mandatory parental participation, possibly charging parents a
financial deposit or payment for services required, setting up a volunteer
booth at registration, setting up call lists through coaches’ team parents, and
appointing a board member to set up and run our volunteer program.
Uniforms: Because our uniforms became discontinued by the
manufacturer, and replacement was inconsistent and improper- (sizing, colors,)
we began switching to MLS jerseys. Teams were not assigned names and many teams
used the MLS name and a teams selected name like the LA Dragons.
Proposals for change of Constitution, Bylaws, and/or general
procedures and specific rules: None
Election of Board Of Directors: The three board members
whose terms are expiring are:
Good of the game: Men’s World Cup is going to happening
during our registration!
Meeting Adjourned
Minutes submitted by